How does it work??

Digitisation involves collecting, possibly scanning and roughly sorting the documents. It is also advisable to classify the drawings according to the appropriate standard to facilitate overview after digitisation. Sometimes it is also useful to introduce revisions to the documents so that they are included in the conversion.

We mainly work with Autodesk products, but can also handle other CAD products.

The work includes creating registration documents, usually by ensuring that new drawing stamps can be read automatically when entering them into the database at the final stage of the work. After some delivery control, the documents are read in together with their register data, thus forming a completed delivery.

Another simpler type of digitisation work we undertake is the quick and easy conversion of individual drawings, on an ongoing basis as required. Examples include some drawings to be sent on for design, where it will be cheaper to supply finished cad drawings to the project.

Documents to be digitised shall be collected and registered in order to determine their scope. The work includes rough sorting and transporting the documents to us in an appropriate manner.

The documents must be sorted and classified to facilitate the establishment of the new archive. The sorting order is done by object, for example by building/floor or machine/part/component. We can carry out classification of the documents so that they are given classification codes for document class, type, technical system and technical area, and possibly more codes. At the same time, the necessary checks are carried out to ensure that the documents are of sufficiently high quality for the information to be comprehensible.

Paper documents must be scanned with the best quality to form a good basis for digitisation. The most common approach is to use an external scanning partner close to the physical archive in order to avoid long-distance transport and the associated risks of loss of archival records. We can undertake the work, so that it can be coordinated in a smooth manner, and combined with sorting and classification, it is cost-effective for us to carry out the entire work.

Some drawings need to be supplemented with data to make them a good basis for new drawings. The most common task is to add measurements or to fill in missing major items. The aim should always be to add the most important objects that control the major features of a structure, such as external walls and columns. Details can advantageously be added once digitisation is complete, as it is easier to edit a cad file than a scanned file.

We compile and instruct our partners in Asia on how to carry out the work. We then monitor the work and maintain a continuous dialogue with the engineers carrying out the work. Once the redrawn cad files are delivered to us, we carry out verification work to ensure that the models are of the required quality and that the work is complete in relation to the original drawings and requirements.

We can record all the metadata for the documents in question. Metadata in drawing stamps can be read directly if we use custom drawing stamps from the beginning. The work records the data we have received or coordinated in the assignment.

Final verification of the entire scope is done based on requirements and industry standards. The work is mainly done when the input to the Trix database takes place. This is because there are functions to support the verification.

Loading into the Trix database is the last step before final delivery. The work is usually done by loading information that has already passed all our quality tests. If the information is to be synchronised with existing information, this is done in the customer’s database.